Site Admin Job Details | Bilfinger

Bilfinger Industrial Services Inc. • La Porte, TX • 2w ago

Bilfinger is a leading international industrial services provider, driving efficiency and sustainability for the process industry. With about 31,000 employees and over 5.4 billion in revenue in 2025, we offer solutions in consulting, engineering, manufacturing, maintenance, turnarounds, and digital applications across key sectors like energy, chemicals, pharma, and oil & gas.

Bilfinger North America has a national reach spanning from Florida to Alaska, with professionals sharing a common goal: to keep promises, honor commitments, and exceed client expectations. We offer a diverse portfolio of services that includes national general contracting concentrating on the management and performance of Indefinite Delivery, Indefinite Quantity contracts, Job Order Contracting, Design-Build, Bid-Build, and Construction Manager at Risk services; Industrial Maintenance and Turnaround Solutions; Chemical, Manufacturing, and Assembly services and Turbine Manufacturing.

At Bilfinger, we offer a work environment where you can learn and grow. Join us and be part of a team shaping the future!

Job Title: Site Admin

Location: La Porte, TX

Job Summary: The Site Admin will be responsible for overseeing various HR, Timekeeping and Payroll-related functions at the site This role will ensure accurate processing, maintain compliance with company policies and labor regulations, and support HR administrative tasks, including hiring, onboarding, and terminations.

Key Responsibilities:

Timekeeping & Payroll/ General Administrative:

Ensure proper tracking and submission of time records for all site employees.

Recording of all time and material entries into customer portals where applicable

Reconcile Billing Backup Report from SAP with TRACK system weekly (Where applicable)

Monitor and drive the timely processing of goods received vouchers in SAP

Assist the AP team to resolve queries on outstanding invoices related to operational action needed

Process all purchase requisitions in SAP

Assist with providing the necessary billing backup documentation as needed.

Perform other duties as assigned to support site operations.

Human Resources Support:

Collect and process new hire paperwork, ensuring compliance with company policies.

Submit and complete personnel forms for terminations, rate changes, and promotions.

Oversee the termination checklist process for site employees.

Conduct MVR (Motor Vehicle Report) check and background checks via First Advantage to ensure compliance with Bilfinger's policies and safety regulations.

Support Fleet Department Manager to track Fleet on site

Manage and maintain physical and electronic compliance postings at the site.

Collect new hires', original and unexpired, documents that establish both identity and eligibility to work in the US, for I-9 Employment Eligibility Verification and submit to corporate HR.

Complete I-9 verification and E-Verify processing.

Submit personnel changes, transfers, and promotions to corporate HR.

Manage pending hires and add new employees in SuccessFactors

Ensure site compliance with company policies and employment laws.

Qualifications & Skills:

Prior experience in HR administration preferred.

Prior experience in SAP, Kronos or UKG preferred.

Strong attention to detail and organizational skills.

Proficiency in HRIS and timekeeping systems (e.g., SuccessFactors).

Excellent communication and interpersonal skills.

Ability to handle confidential information with discretion.

Familiarity with labor laws and compliance regulations.

Education & Experience:

High school diploma or equivalent required; Associate's or Bachelor's degree in HR, Business Administration, or a related field preferred.

2+ years of experience in an administrative, payroll, or HR-related role.

This role is essential in ensuring efficient timekeeping/ processing and HR support at the site. The ideal candidate will be detail-oriented, proactive, and capable of handling multiple administrative tasks with accuracy.

For additional information please contact Jason Alan Jaure by email jason.jaure@bilfinger.com.

Bilfinger Inc. is an Equal Opportunity Employer - All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or other characteristics protected by law.

This employer participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S. If E-Verify cannot confirm that you are authorized to work, this employer is required to give you written instructions and an opportunity to contact Department of Homeland Security (DHS) or Social Security Administration (SSA) so you can begin to resolve the issue before the employer can take any action against you, including terminating your employment. Employers can only use E-Verify once you have accepted a job offer and completed the Form I-9.

If you are interested in an employment with Bilfinger, please submit your application in the safe environment of our global job portal only.

Bilfinger Inc.

Finance & Controlling

Permanent

Apprentices

Bilfinger Careerstart

Nearest Major Market:Houston Job Segment: Chemical Research, Sustainability, Administrative Assistant, ERP, SAP, Engineering, Energy, Administrative, Technology

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